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What Our Customers Have To Say

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"We have good relationships with our law firms and we want to keep it that way. CSM makes it easy for law firms to submit invoices and easy for our attorneys to review them. If the invoice meets the billing guidelines and is approved, it gets paid. If there are questions about a bill, we know exactly where it is in the workflow and can take the appropriate action."

Claudio Crisafulli
Associate Director, Corporate and HR Information Systems

E-Billing

Legal Spend Management for optimum results & accountability

In a collaborative, mixed-resource legal environment, electronic billing is in everyone’s interests. Outsource law firms can submit invoices to their corporate clients, integrated with matter management and accounting systems on both ends of the transaction. Corporate clients can offer a billing portal with unified processing, user-interface, workflow and systems integration, for 360 degrees expense management.  Mitratech offers two e-billing solutions:
 

  • Collaborati Spend Management

Available as a integral module for the TeamConnect Legal Suite, Collaborati Spend Management allows corporate legal departments to manage and control legal expenses through electronic invoicing. The system compiles a complete record of every billed expense, including running commentary, inquiries, answers to inquiries plus accurate capture of every workflow step in expense and payment processing, reports and accounting integration. Collaborati Spend Management exposes every invoice and item that requires attention or approval for prompt processing.  Collaborati Spend Management allows TeamConnect Legal Suite clients to fully leverage an investment already made in TeamConnect in order to achieve an additional 10 – 15% cost savings simply by eliminating duplicate invoices and duplicate charges across different invoices, and ensuring compliance with billing guidelines. 

  • TeamConnect Express | e-Billing

TeamConnect Express offers Collaborati Spend Management’s enterprise class e-billing functionality in a freestanding solution designed for organizations who prioritize immediate legal spend management.  As a standalone product, TeamConnect Express can integrate with existing matter management systems from other vendors, as well as custom developed solutions.  The product also contains core matter management capability, which provides essential matter management processes without the need for customized setup.  TeamConnect Express is offered on a Software-as-a-Service (SaaS) basis.  Express customers realize an immediate cost savings from  full e-billing functionality  and have a clear upgrade path to the Enterprise edition, should business drivers evolve.

 

Spend Management improves service management & legal services efficiency

Beyond simple e-billing, Mitratech's e-billing solutions streamline invoice review and enforces billing guidelines in your legal operations. Connect with all of your law firms and ensure that your vendors deliver the value you contracted. Analyze spend and optimize resources. Strategically manage legal costs to proactively contribute to the bottom-line.

Mitratech's e-billing solutions streamline your invoice workflow. Corporate legal departments benefit from a highly secure, accountable collaborative workspace that facilitates receiving, managing, and validating legal invoices. For the first time, senior management can readily see a total view of outside legal expenditures. Counsel can assess vendor performance against spend and ensure receiving the highest level of service possible.

  • Accept invoices in LEDES 1998b and 2000 formats, and provide vendors with a user-friendly form for manual entries.
  • Support UTBMS tasks, expense and activity codes, as well as custom codes.
  • Manage alternative fee arrangements and negotiate early payment discounts.
  • Manage foreign bills electronically with multi-currency, LEDES 98B-International invoices submissions, and VAT support.
  • Access document attachments to invoices, such as images of paper invoices and expense receipts.
  • Automatically validate invoices for formatting errors, missing fields, duplications, etc., and immediately notify vendors for resubmission.
  • Ensure compliance with established billing guidelines and automatically reject non-compliant invoices.
  • Automatically mark non-compliant invoices with warnings at both the invoice level and line item level.
  • Auto-adjust non-compliant items such as charge rates and unauthorized expenses.
  • Automatically route invoices to the appropriate approvers and configure allocated approval times at the process and individual stop levels.
  • Adjust invoices at the header or line item level.
  • Enable law firms to electronically submit accrual data, with full accountability, for fast, accurate reporting to corporate finance.
     

 

Connect all billing participants with one easy, end-to-end solution

Mitratech's e-billing solutions eliminate the expenses and inconveniences that law firms associate with other electronic invoicing solutions, to ensure that 100% of your vendors, and not just the preferred ones, actually use the system.

Mitratech's e-billing solutions support in-house and outside counsel in a mutually beneficial partnership by allowing law firms to:

  • Easily submit and track invoices without needing to install electronic invoicing software on-site.
  • Avoid expenses associated with submitting invoices with other e-billing vendors. Mitratech does not charge law firms for e-billing.
  • Benefit from extensive training and support provided by Mitratech.
  • Eliminate constant calls about costly errors and invoice status. Law firms can immediately see validation results and easily track submitted invoice status.

 

Get complete enterprise-wide reporting of legal spend

Mitratech's e-billing solutions produce enterprise-wide reports for legal expenditures. Rich data visualization, including summary tables, dynamic graphs, and metric monitors deliver at-a-glance information to help senior management make informed decisions and control legal spend.

  • Monitor outside counsel expenditures in real-time for immediate responses to internal and external demands.
  • Measure vendor performance against budgets and spend.
  • Assess risks early and take corrective action.

 

Ensure compliance with internal guidelines and external regulations

Mitratech's e-billing solutions allow you to ensure compliance with billing guidelines and external regulations through warnings, checks and balances, historical data archives, and sophisticated reporting capabilities.

  • Adhere to billing guidelines with comprehensive validations for invoices, including validation against matter information.
  • Define rules for billing guidelines determining whether to reject non-compliant invoices or to mark them with warnings.
  • Automate approval workflows that enforce your business processes with the flexibility for ad-hoc reviews.
  • Track a complete history of all modifications to data and related activities, including: approvals, reviews, and rejections.
  • Track financial impact and automatically post against multiple cost centers.
  • Ensure SOX 404 compliance through accurate, complete, and consistent accruals.
  • View early risk assessments with a direct feed of e-billing and workflow data into reporting.
  • Share general billing guidelines as well as vendor-specific documents, visible only to the intended vendor.

 

Secure your critical data

Available with on-premise, managed hosting, and SaaS options, Mitratech's e-billing solutions respond to the strictest security requirements and does not require any modifications to your corporate firewalls. Law firms use a secure, controlled connection for electronic invoicing. Corporate legal departments have full control over who is authorized to submit invoices electronically, and for which matters.

Mitratech's e-billing solutions assure the security, confidentiality, and integrity of invoice information using one-way encrypted passwords, role-based user access control, and strict account and session management.

 

The e-billing solution with matter management options that fit your needs

Collaborati Spend Management can be used as an integral part of your TeamConnect matter management solution; and does not require integrations which can often be costly and time-consuming. Your internal IT resources are freed from custom integration, support, and implementation issues.

TeamConnect applications share a rapid time to market, low deployment and maintenance costs, and curtail the need to switch between applications to search for critical data. TeamConnect eliminates duplicate work efforts. Benefit from consistent process workflows and user interfaces, regardless of the TeamConnect application you’re working in. TeamConnect accurately captures all your financial, matter, and workflow data for reporting.

For organizations looking for proven e-billing excellence and who already have a matter management solution in place, TeamConnect Collaborati Spend Management can also quickly and easily integrate with existing systems.

Small and medium-sized legal departments looking for immediate cost savings can subscribe to Collborati Spend Management on a SaaS basis for robust e-billing with core matter management.


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