HR Use Cases

Onsite Visit Request Approval

Challenge

Certain privileged-access employees need to come back into the office to check on environments, or others may need items from the office to sustain their work-from-home situations. To ensure their safety and that of facilities staff, companies need a streamlined process for reviewing onsite visit requests.

Solution

• The workflow can provide a secure, confidential transaction between HR and the employee; managers or stakeholders can be added at HR’s discretion
• An online form asks simple questions:
  • Do you currently have a fever or have you had a fever at any point in the last 14 days?
  • Have you been in contact with anyone who has tested positive for or shown symptoms of having COVID-19 in the last 14 days?
  • Have you traveled by air at any point in the last 14 days?
• If any answer is a “yes,” then an explanatory comment from the requesting employee is required.
• Easy customizations allow HR to supply additional questions as they see necessary.

Benefits

• The workflow can provide a secure, confidential transaction between HR and the employee; managers or stakeholders can be added at HR’s discretion.
• Requests are submitted and processed with far greater speed and minimized errors, delays, and costs.
• Centralized tracking and reporting allows HR to have overview of all workflows in real-time.
• Workflows are automatically archived in the Cloud for secure storage and accessibility for auditing.
• The workflow is pre-built template but is completely customizable by HR (or in-charge department) to capture context a company cares about.

ROI

• Impacts of the outbreak on operations and workforce wellness can be managed and mitigated quickly.
• Employee morale benefits from a faster, more precise process.
• Productivity is maintained with fast adoption and accessibility to employees and their needs.