Gestión de riesgos de las hojas de cálculo

Aumentar la flexibilidad operativa con la gestión de riesgos de las hojas de cálculo

Las hojas de cálculo Excel siguen siendo una herramienta muy utilizada para toda una serie de procesos empresariales. Su potencia, flexibilidad y amplia disponibilidad permiten a los usuarios resolver problemas empresariales acuciantes, incluso mientras se desarrollan, prueban y aprueban las aplicaciones corporativas que ocuparán su lugar.

Once deployed, these spreadsheets can become part of business as usual, forming key but uncontrolled parts of vital processes. Errors in spreadsheets, unplanned changes, and broken data links can expose a business to multiple operational, commercial, legal, reputational, or regulatory risks.

Effective spreadsheet risk management allows organizations to use their users’ favorite applications while still maintaining the same control, transparency, and auditability found in their corporate IT systems.

Utilizar la automatización para mejorar la gestión de riesgos de las hojas de cálculo

Todas las organizaciones valoran la flexibilidad empresarial, es decir, la capacidad de responder con rapidez tanto a las oportunidades como a las amenazas. Las hojas de cálculo suelen utilizarse para soluciones flexibles a corto plazo, pero a menudo permanecen en uso durante mucho más tiempo del previsto originalmente. Con el tiempo, pueden convertirse en parte integrante de procesos empresariales clave, como la elaboración de informes para accionistas, la gestión de la cadena de suministro, la gestión de riesgos, la gestión financiera o la gestión de activos, entre otros.

While spreadsheets are excellent for consolidating and manipulating data, calculating results, and exporting them smoothly, the lack of controls challenges the standards of transparency, suitability, and governance that managers, stakeholders, and regulators now expect.

The lack of clear ownership of files, the absence of any change control and approval processes, the inability to identify missing data, broken links to other applications, and other issues?  These problems can go undetected and swiftly impact the business. Even if matters don’t develop, the use of unmonitored spreadsheets is sure to be scrutinized by internal and external auditors and by regulators where necessary.

Automating their management provides an effective way of improving governance to the same level as corporate IT applications. This empowers a framework for fully supporting these applications while also helping eventually migrate their functionality into fully controlled corporate IT applications.

Tres pasos para gestionar el riesgo de las hojas de cálculo

While spreadsheets are hugely valuable, mitigating their risks is key and involves three steps:

1. Find the spreadsheets

Scan the entire enterprise or a subset of systems to identify spreadsheets that are part of core business processes.

Deep scan capabilities allow you to identify specific terms that form part of these processes. This will enable you to sift a small number of spreadsheets from the thousands of others that are not directly relevant to core business applications.

2. Create an inventory of critical spreadsheets

Once key spreadsheets have been identified, they can be placed in a centralized inventory that provides transparency into files that are key to the core processes, flagging their owner, their location in the business, and their significance. This allows people to make normal use of their spreadsheets without disruption while still providing full visibility for management.

3. Proactively monitor and review your critical business spreadsheets

With the core critical spreadsheet estate established and managed, monitor it for changes as it’s used or updated. These may include adding additional cells, new worksheets, integrating additional data sources or links, or creating new calculations. Errors can also be quickly identified, and the history of any changes is visible for full review and auditability.

Estos pasos aportan el mismo nivel de control que se encuentra en los sistemas empresariales. Sin dejar de permitir a los usuarios utilizar su aplicación de escritorio favorita y más flexible.

Soluciones

Mitratech ofrece una gama de soluciones potentes, probadas y flexibles para la gestión de riesgos de hojas de cálculo y otras exigencias de cumplimiento, que permiten una supervisión y un control exhaustivos y rentables. Esto es lo que ofrecen: