4 Automation Hacks to Streamline Your Hiring Process

Hiring managers know that applicants require attention, consistency, and fast responses to move forward with their applications. This means that hiring managers need to be on their A-game for every applicant at each point in the applicant lifecycle, or they risk losing out on great applicants to competitors. Automation supercharges hiring managers so that they can nurture their applicants through the process without getting overwhelmed or lost in the details.

Today’s candidates — mostly Millennials and Gen Zers — live on their phones. They hate taking phone calls, and sometimes email isn’t even fast enough. It’s been shown that 88% of the hourly workforce prefers texting, and while 98% of texts are read, only 20% of emails get opened. This doesn’t just apply to how you communicate with candidates; it’s how you enable them to apply as well. When an applicant has the option to use a feature like Text-to-Apply, they receive information and links to branded pages specific to their location and fit. 

A conversational AI chatbot creates an engaging and easy way for applicants to fill out an application and engage with your brand — without requiring hiring managers to be involved until the interview is scheduled. 

Structured conversations can help candidates complete applications, assess their qualifications, and schedule interviews within minutes — not hours or days. Automating the application process can decrease applicant drop-off rates to as low as 12% and reduce time-to-apply by 84%. 

With the right solution, recruiters, HR, and hiring managers simply sync their calendars to their talent management platform, select time slots for interview availability, and enable automated scheduling for their chosen positions. Hiring managers select a default interview scheduling link and a default qualification rule to apply to incoming applications, and if the candidate matches the set qualifications, they will be automatically extended an invitation to schedule an interview based on the manager’s availability.

With schedule automation, HR and hiring managers can configure automated notifications to remind managers and applicants of upcoming interviews and make rescheduling for both parties simple — greatly reducing no-shows.

Once you find your next employee, ensure that new hire data is synced across all of your business-critical systems, such as payroll, workforce management, etc. This eliminates additional and repetitive work for hiring managers and decreases the chance of a manual entry error. Studies have shown that every single data entry performed without the use of HR technology costs a company $4.51. This adds up when dealing with large applicant pools, lots of personal information, and required questions and fields.

With automation and integrations that ensure background checks are run and received, no duplicate entries are made, and compliance is maintained throughout the onboarding process, it saves hiring managers, HR professionals, and franchisees time and money.