Healthcare I-9 Management: Avoid Audits & Onboard Faster

Within healthcare hiring, attracting and onboarding top talent is crucial. Yet, managing I-9 paperwork remains a time-consuming burden for HR teams. Manual processes can lead to errors, delays, and hefty fines from government agencies like ICE.

This is where a robust I-9 management solution becomes mission-critical.

Why Healthcare Organizations Need a Better I-9 Solution:

Eliminate manual data entry and ensure accuracy with electronic I-9 forms. Studies show 76% of paper I-9s contain errors compared to electronic forms with verification.

Stay up-to-date on I-9 regulations with built-in guidance and automated reminders. The average fine for an I-9 error is $2,000, and an audit is highly likely (95% chance within the next decade).

Streamline the I-9 process for new hires, allowing them to start contributing sooner. This is especially important in the fast-paced healthcare environment.

Free your HR team from tedious paperwork, allowing them to focus on strategic initiatives and employee engagement.

Why Healthcare Organizations Need a Better I-9 Solution

Don’t let I-9 compliance slow down your hiring process or put your patients at risk.

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What to Look for in an I-9 Management Tool

Seamless Electronic Forms

Provide a user-friendly experience for both HR staff and new hires.

Automated Verification

Utilize integrations with government databases to verify document authenticity and streamline the process.

Comprehensive Compliance Support

Ensure your solution stays current with regulatory changes and provides guidance on best practices.

Secure Data Storage

Protect sensitive employee information with robust security measures.

Expert Support

Seek a solution that offers dedicated customer support to ensure you have the resources needed for successful implementation.

Investing in a modern I-9 management solution empowers your HR team, safeguards your organization, and allows you to focus on what matters most – building a high-performing healthcare workforce.

“The system is fully customizable. The performance review can be created to align with job descriptions. The review is specific to an employee’s actual position. It is also great for our employees and managers to be able to add notes about accomplishments throughout the year and have them populate into the employee review. The system sends reminders and status notifications to the employees and managers. I no longer have to manually track employee performance review dates. This has saved me time!”

Heather F, Human Resources Manager

Key Benefits with Mitratech’s I-9 Screening

Simplified Verification

Schedule mandatory in-person ID verification with ease – our network of 300 Remote I-9 Centers and thousands of mobile officers across all 50 states is just a click away.

Faster Turnaround Times

Smart workflows seamlessly submit eligible I-9 records to E-Verify® software upon completion, guaranteeing timely processing and reducing manual workload.

Error Detection

Expose potential errors early for immediate correction, while comprehensive audit trails ensure fully compliant electronic forms.

Our solution is specifically designed to address the unique needs of healthcare HR and legal teams. We offer:

Industry-Specific Features: Seamless integration with existing HRIS systems, focus on E-Verify processing for healthcare workers, and user interfaces tailored for healthcare workflows.
Enhanced Efficiency: Automated tasks, centralized remote onboarding management, and paperless forms free up valuable time for HR staff.
Superior Compliance: Developed in collaboration with immigration experts, our software boasts a perfect record of zero client fines and provides proactive error detection and comprehensive audit trails.

We understand the complexities of managing I-9 verifications across offices or hospitals. Our solution offers:

Centralized Management: Manage all remote I-9 processes from a single platform, streamlining workflows and ensuring timely completion.
Extensive Verification Network: Schedule in-person ID verification appointments with ease through our network of 300 Remote I-9 Centers and thousands of mobile officers across the U.S.
Secure Data Storage: Our cloud-based solution ensures the security and integrity of all employee data, regardless of location.
Virtual I-9 Verification: I-9 Pro provides effortless identity verification and document inspection while minimizing the burden and cost of new process adoption, enabling employers to capitalize on the DHS rule changes that permit virtual I-9 document inspection with ease and efficiency.

We offer secure paper form scanning and manual key entry services. Our team can efficiently convert your archived paper I-9s into compliant and easily manageable electronic forms.

We offer a variety of pricing plans to fit the needs of healthcare organizations of all sizes. Contact our sales team for a personalized quote and to discuss your specific requirements.

Absolutely! We offer a free demo so you can experience the benefits of our I-9 management solution firsthand.

To avoid fines for paperwork mistakes, healthcare organizations should:

Teach staff: Make sure everyone knows how to fill out the I-9 form correctly.
Check often: Regularly look for any errors in the I-9 forms.
Use software: Try using software built to aid in I-9 management.
Stay updated: Keep track of any new rules about I-9 forms.

By following these steps, healthcare places can avoid legal problems and focus on patient care.