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background check software header

10 Critical Elements of Background Check Software

Noel Diem |

Thorough background checks on potential employees are crucial for employee safety. Background check software helps leaders ensure employees are who they say they are.

With the right background check software, you can streamline the hiring process, ensure compliance with data privacy regulations, and make informed decisions about who joins your team. 

Understanding candidate background check software is essential. You must do this before buying, implementing, and using it to decide on a new hire.

Automated Form Compilation

Gone are the days of sifting through piles of paperwork and filling out tedious forms when making a hire. You’ll say goodbye to those time-consuming tasks with background checks. Instead, automation will lead the way.

Instead, automation will lead the way.

Eliminate errors that lead to big problems by automating the form compilation process. This feature allows you to collect the necessary information from applicants quickly. This can include:

  • Personal details

  • Education history

  • Employee references

  • and more

Even better, you’ll have the information saved for cross-referencing later on.

7 Background Screening Stats You Need to Know

Not only does automated form compilation save you time and effort, but it also improves efficiency. You no longer have to worry about missing information or incomplete forms. Good software prompts applicants for any missing data before compiling the final report.

With automated form compilation, you’ll simplify hiring and focus on finding the right candidate. This isn’t a feature that all background check software has, so be sure to look for it.

Verifications: Education, Employment, Licensing, and More

Did you know that over half of Americans admit that they’ve lied on their resumes, according to StandOut CV?

When hiring new employees, ensure their qualifications and backgrounds are what they say they are. Background check software verifies information such as:

  • Education

  • Employment History

  • Licensing credentials

  • References

  • and more

Confirming this information can take hours without screening resources, but HR leaders have a choice.

Background check software automatically compiles all the necessary forms required for verification. Save time and effort by eliminating the need for manual data entry.

  1. Education verification confirms candidate degrees or certifications on their resume. Background check software verifies this information with educational institutions through secure channels.

  2. Employment verification ensures that candidates have accurately represented their work experience. The software lets you contact previous employers or use third-party services for confirmation.

  3. Licensing credentials are vital in specific industries such as healthcare or financial services. Background check software verifies licenses by connecting with relevant licensing authorities and databases.

Other checks may be required, including criminal record checks and credit history checks.

Using comprehensive background check software verifies things like education, employment history, and licensing. By using it, companies ensure they make informed decisions while minimizing risks.

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A Focus on Speed-to-Hire

When it comes to hiring new employees, time is of the essence. The longer recruitment takes, the higher the chances of losing talent to competitors. That’s why background check software prioritizes speed-to-hire.

With the right software, you can streamline hiring and significantly reduce turnaround times. Automated workflows and customizable templates make it easier to compile applicant information efficiently.

Not only does this save time for your HR team, but it also ensures a seamless experience for candidates. By minimizing delays and eliminating paperwork, applicants quickly move through each background check stage.

Scalability to Match Your Hiring Growth

Scalability is a critical element when it comes to background check software. As your company grows and your hiring needs increase, you need a solution to keep up with the demand. That’s where scalable background check software comes in.

With scalable software, you can handle high volumes of background checks without sacrificing quality or efficiency. Whether you’re hiring one new employee or hundreds, the software can adapt to meet your needs.

One of the key benefits of scalability is speed. With a scalable system, you can process many background checks simultaneously. This saves valuable time and ensures fast turnaround times for hiring decisions.

Another advantage of scalability is cost-effectiveness. Instead of investing in more resources to handle increased volume, software allows you to scale up with less.

Furthermore, scalability ensures consistency across all aspects of your background check process. Regardless of how many candidate screenings you have, each receives the same scrutiny. This helps with fairness and eliminates bias.

Most importantly, scalable background check software maintains strict data privacy protocols. Many organizations fail to follow industry regulations throughout the screening process. This opens them up to risk.

background check software third party

Background Check Software with Full Compliance for Data Privacy

When conducting background checks on potential employees, maintaining data privacy is paramount. Background check software ensures full compliance with privacy regulations. It safeguards sensitive information, protecting applicants and employers.

With increased data breaches and identity theft, businesses must prioritize data security. All software should provide encryption protocols and secure storage options, keeping information confidential. It should also adhere to relevant local, state, and federal laws about data privacy. Get proper consent before running background checks, and only use it for employment.

Employers minimize risks with background check software that prioritizes data privacy. They are also demonstrating their commitment to protecting applicant confidentiality.

Tracking Capabilities to Monitor Priority Hires

Tracking the progress of priority hires is essential for any hiring process. With background check software, you can monitor and manage top candidates.

One critical element of background check software is its tracking capabilities. This feature lets you keep tabs on each candidate’s progress through the screening process. What does this do? It gives you a clear overview of where each priority hire stands. It helps you make informed decisions and prioritize your resources.

The tracking capabilities in background check software show you where someone is. For example, you can track submissions or when verification results are received. This level of visibility ensures transparency and prevents delays in the hiring process.

Additionally, these tracking features remind you of crucial deadlines and steps. It will remind you to send a follow-up email or schedule interviews. With background check software, you keep everything organized in one place.

Using the software’s tracking capabilities helps organizations ensure priority hires rise to the top. It eliminates manual methods like spreadsheets while providing real-time updates on candidates.

Did you know: There’s an 87% faster applicant consent in the onboarding process with mobile.

Integrations with Your Other Systems

One key advantage to background check software is integrations eliminating manual data entry. Automatically transfer candidate information by connecting your background check system with your applicant tracking system (ATS) or human resources information system (HRIS). This not only saves time but also reduces the risk of errors.

Another benefit of integration is the opportunity for better collaboration among team members. Easily share candidate profiles and screening results via Slack or Teams.

Additionally, integrating background check software provides a better view of a candidate qualifications. For example, sync a quiz or learning management system to check their knowledge.

Choosing background check software that offers seamless integrations enhances efficiency and collaboration.

Simplified Drug Screening

Ensuring a safe and drug-free workplace is paramount when hiring new employees. Background checks with simplified drug screening capabilities is crucial for businesses today.

With this feature, employers order drug tests during the background check process. This eliminates separate screenings or extra paperwork, saving time and effort.

Companies generate better reports by integrating drug screening into background check software. The software makes it easier to identify red flags and make informed decisions. Simplified drug screening makes the workplace safer and eliminates bias in drug testing.

You can have peace of mind with drug screening and background check software.

Ongoing Post-Hire Background Check Software

Your responsibility continues after you’ve hired the perfect candidate. Ongoing post-hire screening is a critical element of background checks. It helps you maintain a safe and secure workplace after hiring someone.

For example, with ongoing post-hire screening, track employee changes in criminal records. This ensures you stay informed about potential risks in your workforce. Then, you can take appropriate actions to protect your organization and its employees.

Using background check software that offers ongoing post-hire screening. Then, address any concerns or issues arising after onboarding an employee. This not only helps to mitigate risks but also allows you to uphold the integrity of your workforce.

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Background Check Software Made to Streamline, Not Stop

Finding the right employee background check software isn’t about ticking boxes. It’s about investing in tools to enhance every step of your hiring journey while keeping risk at bay.

It’s worth evaluating different options before deciding. Why? Nothing should be left up to chance when safeguarding your organization’s future!

To learn more about our background screening solution, contact us today.

Our focus? On your success.

Schedule a demo, or learn more about Mitratech’s products, services, and commitment.