Modern slavery statement for 1 February 2020 to 31 January 2021
This statement sets out the steps that Mitratech Holdings, Inc. (“Mitratech”) has taken and is continuing to take to ensure that modern slavery and human trafficking is not taking place within our business or supply chain. This statement relates to the period 1 February 2020 to 31 January 2021.
Mitratech has a zero tolerance approach to any form of modern slavery, including servitude, human trafficking and forced labour. We are committed to acting ethically and with integrity and transparency in all business dealings and to putting effective systems and controls in place to safeguard against modern slavery within our business and supply chain.
This statement covers the activities of Mitratech Holdings, Inc. and its subsidiary companies (as defined under the Companies Act 2006):
- Mitratech is committed to solving the complex needs of legal and compliance professionals.
- Mitratech has offices in the United States, United Kingdom, India and Australia, with the majority of our business conducted within the United States. Our contractors and suppliers are primarily based within the United States and United Kingdom.
- Products, services and software development are generally provided in-house by Mitratech, rather than by third parties.
Mitratech has reviewed material suppliers to assess whether any particular risks of slavery or human trafficking arise. We do not consider that key relationships with professional or business services suppliers, such as those who provide hosting support services, give rise to material risks in this area. Risk may however have the potential to arise in relation to services such as internal facilities management, catering and the supply of office electronic equipment. We manage this risk through the use of suppliers whom are considered to be reputable, and we have specifically requested all material regular suppliers to confirm that their own business activities and supply chain do not involve slavery or human trafficking.
We operate a number of internal policies to ensure we conduct business in an ethical and transparent manner. These include:
- Recruitment policy. We conduct eligibility to work in the UK checks for all employees to safeguard against human trafficking or individuals being forced to work against their will.
- Whistleblowing policy. We operate a whistleblowing policy so that all employees, without fear of reprisals, can raise concerns about inappropriate behaviour and practices across our business or supply chain.
- Employee handbook. This handbook explains our code of conduct; the manner in which we behave as an organisation and how we expect our employees and suppliers to act.
Our Performance Indicators
We will know the effectiveness of the steps that we are taking to ensure that slavery and/or human trafficking is not taking place within our business or supply chain if no reports are received from employees, suppliers, the public or law enforcement agencies to indicate that modern slavery practices have been identified. In 2020, Mitratech received no reports from employees, suppliers, the public or law enforcement agencies of alleged modern slavery practices within our business or supply chain.
Steps taken in 2020
(A) Management responsibility and general awareness
- Agreed management responsibility for this statement and received unanimous endorsement from the Board.
- Raised general organisational awareness.
- Published this statement on Mitratech’s public-facing webpage.
(B) Risk assessment
- Undertaken assessments using legal teams to determine risk exposure.
- Included the Modern Slavery Act 2015 within our necessary risk assessments to ensure the risk continues to be flagged, assessed and appropriately addressed.
Steps Mitratech will take in 2021
(A) Continued management responsibility and general awareness
- Report progress to the executive management team and the Board.
- Raise awareness of this published statement to suppliers who are regularly engaged with.
- Prepare our third annual statement.
- Endeavour to incorporate Anti-Slavery sections into the employee handbook. Those Anti-Slavery sections set out Mitratech’s stance on modern slavery and explains how employees can identify any instances of this and where they can go for help.
(B) Risk assessment
- Commence a review exercise of the Anti-Slavery sections of the employee handbook against Mitratech’s activities to establish whether the approach taken follows emerging best practice by:
- Assessing and interpreting any recent or emerging case law and best practice;
- Benchmarking activities against statements and action plans undertaken by similar organisations; and
- Re-evaluating the risk of non-compliance as part of our cyclical compliance risk register assessment.
- Assess new and existing material third party suppliers to identify potential risks.
(C) Risk mitigation
- Relevant new third party supplier and contractors: Impose provisions for termination in the event of a breach of the Modern Slavery Act 2015.
- Relevant existing third party suppliers and contractors: Engage with suppliers to ensure that their goods, materials and labour-related supply chains are compliant with the Modern Slavery Act 2015, that they are acting in a transparent, accountable and auditable way which is free from ethical ambiguities.
- Act promptly where a compliance breach has been identified or flagged.
- Continue to feed lessons learned back into our compliance risk management process.
We are aware that the unique set of challenges brought about by the Covid-19 pandemic led to an increase in modern slavery as business try to adapt to the situation. We began taking steps to manage the risks to guard against this happening within our organization and our supply chains.
- Covid-19 secure risk assessments were undertaken in all parts of the business to formulate mitigation plans to protect the health and safety of our employees.
- To prevent the spread, we continued to pay sick pay in accordance with our internal policy through the pandemic.
- We continued to adhere to our recruitment processes during the pandemic and complying with all Government guidance.
- We are continually monitoring any changes in the situation and reviewing our existing measures.
This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes Mitratech’s statement for the period 1 February 2020 to 31 January 2021.
This statement has been approved by Mitratech Holdings, Inc.’s board of directors, who will review and update it annually.
25 February 2021