Efficient Ways To Improve Processes With Matter Management Software
More and more in-house legal departments are moving to automated matter management software to help them organize their cases (and caseloads) and ensure more positive outcomes.
Instead of relying on manual matter management (file folders, legal pads, and scribbled notes who-knows-where) adopting a consolidated digital solution will automate and streamline your processes, ensuring all team members have immediate access to relevant materials, documents, status updates, and case details. A strong matter management software consolidates all-important matter details and processes into one place, including:
- Opening and closing matters
- Assigning internal and/or outside counsel to work a case
- Tracking outside counsel and vendor invoices and other spend details
- Managing and sharing case related documents and important dates
- Analyzing workloads, cycle times, and outcomes
In addition, your in-house team may have to juggle coordinating with outside counsel, conducting hours of research, and completing multiple processes at once. Having a set of disconnected systems for information retrieval can result in your team having to navigate a complex web of scattered data.
This slows down their ability to resolve matters, increases their workload, and leads to more hours on the clock. When left unaddressed, these challenges can lead to bigger issues such as inefficiencies, missed deadlines, and costly mistakes that can negatively impact your business. Adopting a streamlined matter management software solution can help you prevent these problems and promote more efficiency and productivity.
Without an automated system in place, it can be difficult to communicate information, coordinate resources, and promote standardization. Additionally, manually editing and moving documents around various databases is time-consuming, prone to errors, and a potential privacy breach.
With automation, however, your team can have direct, immediate access to files and case notes and documents, saving time and improving productivity. Having everything in one place ensures your entire team remains in lock-step on the case progress.
The benefits of matter management software?
Poor matter management procedures waste valuable time and resources, and risk mishandling important litigation. Adopting enterprise legal management software improves the way your in-house team handles matter management:
- Provide accurate reports on the workload and performance of your legal teams
- Ensure in-house teams share access to important documents
- Track, budget, and report on your legal spend and relate those costs to case outcomes
- Review regular status updates; share notes and updates in a centralized location
- Collaborate with a unified calendar and document repository.
For a growing legal department, then, there’s an obvious need for a matter management solution. For these departments, it’s best for them to consider SaaS ELM solutions with the matter management features to deliver immediate answers to those issues. While also providing the adaptability and scalability to grow as the legal team and its needs grow.