Workflow Automation Use Cases

Counsel Retention

Challenge

Design a counsel retention agreement workflow to manage the process of requesting, drafting, reviewing and authorizing agreements with outside counsel.

Solution

• Using online forms, users enter pertinent information about prospective outside counsel, either in A) a request for Retention Agreement form or B) by directly drafting a Retention Agreement.
• Intuitive form/document-building interfaces assure standardization via pre-approved templates with embedded business logic.
• Each counsel retention agreement workflow is customizable to Legal Operations needs.
• Requests and/or agreements are accurately routed to proper stakeholders for review and approval.
• Automated notifications and alerts ensure timely collaboration from stakeholders.
• Approved Retention Agreements can be automatically routed to outside counsel for approval and secure e-signature.

Benefits

• Self-service interfaces and workflow automation ensure efficiency and acceleration of the process, typically to a fraction of the time of paper-based workflows.
• Need for review and gatekeeping by internal counsel is reduced, cutting costs.
• Real-time reporting and tracking of every counsel retention agreement workflow takes place in a centralized environment to drive superior governance.
• Standardization of forms, documents and workflows minimizes errors.
• All counsel retention agreement workflows are automatically backed up to a secure Cloud archive, and easily accessible for audit purposes.