How Digitizing the I-9 Process Helps Onboard New Hires Remotely

As remote workforces become the new normal for employers in the U.S., the new remote hire landscape presents new opportunities for both employees and employers, along with the big challenge of staying in compliance with Form I-9.

Onboarding new hires in the wake of COVID-19

Working from home is becoming the new normal. And remote hiring is becoming more attractive every day. When hiring remotely, companies still must adhere to the same onboarding regulations as companies hiring for on-site. How can human resource departments bring on new employees efficiently while staying in compliance when they might never have an in-person meeting with new staff members?

Software solutions for this challenge can now help companies worldwide with their onboarding process. Specifically, our own Tracker I-9 Compliance solution has, over the past 20 years, helped thousands of the biggest organizations refine digital hiring by providing the most user-friendly electronic I-9 compliance platform on the market.

Compliant remote hiring

One of the biggest challenges in the Form I-9 process is the in-person ID verification. With a solution that integrates easy-to-use remote verification features, for example, HR departments can now automate Section 2 ID verification for mobile and remote employees.

This eliminates unnecessary workloads and communication with your out-of-state candidates. It’s important to support the software with a physical network for verification, too: In the case of Tracker I-9 Compliance, for instance, HR departments and candidates can choose from thousands of approved I-9 Centers and mobile representatives across the United States. The result is a streamlined process that keeps companies in compliance with USCIS’s strict processing timelines and creates a modern onboarding experience for new hires.

Instant E-Verify integration

A best-in-class solution will seamlessly integrate with E-Verify to ensure employment eligibility of every employee. After a Form I-9 is submitted through the Tracker platform, all the information is instantly submitted to E-Verify giving companies verification within a matter of seconds.

This alone is a massive value for many organizations when you consider how companies that unknowingly employ workers without a properly completed I-9 can face fines exceeding $2,000 for each employee. Companies that hire hundreds or thousands of workers could face fines in the hundreds of thousands of dollars if they make the mistake of hiring ineligible individuals.

Seamless HR software integrations

Companies that are currently using an HRIS to manage employee, payroll, and HR processes can continue to use their preferred software. The best I-9 compliance solution will be compatible with any HR platform and feature a Single Sign-On (SSO) for efficient login and real-time data distribution across all departments.

Is your company set up for the coming hiring surge?

As the economy continues to open up, consumer demand will rebound and companies will need to fill vacant roles. Many qualified individuals will transition from unemployment back into the workforce. Many furloughed workers will switch to new companies altogether. Even if you’re not only hiring and onboarding remotely, the right software solution expedites the Form I-9 process and ensures you stay in compliance today and into the future.

If you’re ready to transition to a consistent, efficient, and modern experience for your new hires, learn more!

Learn more about our proven, industry-leading I-9 and Immigration Management solutions.