Gestion des risques liés aux feuilles de calcul

Améliorer la flexibilité opérationnelle grâce à la gestion des risques sur tableur

Les feuilles de calcul Excel restent un outil populaire pour soutenir toute une série de processus d'entreprise. Grâce à leur puissance, leur flexibilité et leur grande disponibilité, les utilisateurs s'attaquent souvent à des problèmes commerciaux urgents, alors même que les applications d'entreprise qui les remplaceront sont en cours de développement, de test et d'approbation.

Once deployed, these spreadsheets can become part of business as usual, forming key but uncontrolled parts of vital processes. Errors in spreadsheets, unplanned changes, and broken data links can expose a business to multiple operational, commercial, legal, reputational, or regulatory risks.

Effective spreadsheet risk management allows organizations to use their users’ favorite applications while still maintaining the same control, transparency, and auditability found in their corporate IT systems.

Utiliser l'automatisation pour améliorer la gestion des risques des feuilles de calcul

La flexibilité de l'entreprise, c'est-à-dire la capacité à réagir rapidement aux opportunités et aux menaces, est appréciée par toutes les organisations. Les tableurs sont généralement utilisés pour des solutions flexibles à court terme, mais ils restent souvent utilisés bien plus longtemps que prévu. En fin de compte, ils peuvent devenir partie intégrante des processus clés de l'entreprise, couvrant les rapports aux actionnaires, la gestion de la chaîne d'approvisionnement, la gestion des risques, la gestion financière, la gestion des actifs, et bien plus encore.

While spreadsheets are excellent for consolidating and manipulating data, calculating results, and exporting them smoothly, the lack of controls challenges the standards of transparency, suitability, and governance that managers, stakeholders, and regulators now expect.

The lack of clear ownership of files, the absence of any change control and approval processes, the inability to identify missing data, broken links to other applications, and other issues?  These problems can go undetected and swiftly impact the business. Even if matters don’t develop, the use of unmonitored spreadsheets is sure to be scrutinized by internal and external auditors and by regulators where necessary.

Automating their management provides an effective way of improving governance to the same level as corporate IT applications. This empowers a framework for fully supporting these applications while also helping eventually migrate their functionality into fully controlled corporate IT applications.

Trois étapes pour gérer les risques liés aux feuilles de calcul

While spreadsheets are hugely valuable, mitigating their risks is key and involves three steps:

1. Find the spreadsheets

Scan the entire enterprise or a subset of systems to identify spreadsheets that are part of core business processes.

Deep scan capabilities allow you to identify specific terms that form part of these processes. This will enable you to sift a small number of spreadsheets from the thousands of others that are not directly relevant to core business applications.

2. Create an inventory of critical spreadsheets

Once key spreadsheets have been identified, they can be placed in a centralized inventory that provides transparency into files that are key to the core processes, flagging their owner, their location in the business, and their significance. This allows people to make normal use of their spreadsheets without disruption while still providing full visibility for management.

3. Proactively monitor and review your critical business spreadsheets

With the core critical spreadsheet estate established and managed, monitor it for changes as it’s used or updated. These may include adding additional cells, new worksheets, integrating additional data sources or links, or creating new calculations. Errors can also be quickly identified, and the history of any changes is visible for full review and auditability.

Ces étapes apportent le même niveau de contrôle que celui que l'on trouve dans les systèmes d'entreprise. Tout en permettant aux utilisateurs de continuer à utiliser leur application bureautique préférée et la plus flexible.

Solutions

Mitratech propose une gamme de solutions puissantes, éprouvées et flexibles pour la gestion des risques des tableurs et d'autres exigences de conformité, permettant une surveillance et un contrôle complets et rentables. Voici ce qu'ils proposent :